What are the Benefits of a Time and Attendance System
15 November 2022
only 5 minutes a day – but that’s 2 days a year per person!
Employees are one of
the most invaluable assets you will find within any business. Whether you
operate within retail, manufacturing, warehousing, healthcare, or education,
they play an essential role in providing the goods or services that are
fundamental to a successful business or operation.
Whilst employees are
an essential resource, they are also expensive. Effective workforce management is
key, ensuring that workers stay motivated and remain both productive and
One of the biggest
costs associated with workforce management is that of absenteeism and
punctuality. Managing these scenarios can be tricky, but done correctly, it can
significantly reduce costs and increase productivity.
Take a factory of
100 workers for example, if 10% of a workforce was late by 1 minute per day,
that equates to over 40 hours of lost time per year. Or in the scenario of 5
minutes a day, that could add up to 2 days a year per person!
Time and Attendance Systems have the Answer
The good news is
that the latest time and attendance systems are designed to help with exactly
that. Whilst these systems have been around for some time, the
latest digital systems can help in many ways, from accurately monitoring
employees who are early or late to tracking scenarios such as absenteeism.
Time and attendance
systems provide quantitative real-time data, ensuring problem areas and absence
incidents are readily identified. The availability of such data allows
appropriate action to be taken before the situation gets out of hand or becomes
a repeat pattern. These systems can not only be applied to a fixed workforce,
but with employee time tracking apps such as GeoConnectMe, they can also be applied to
remote workers too.
Not a ‘one size fits all’ approach
systems offer numerous operational and cost benefits, they are not faultless.
It is important when looking at any system that you undertake a thorough
appraisal of your requirements and objectives. Buddy punching for example, can
be a common issue with some systems, particularly in large companies whereby a
friend could easily register an absent colleague for their shift. In these
scenarios, it is good to be aware that there are several options available
ranging from proximity through to fingerprint and facial recognition systems.
On top of all the
operational benefits, digitising your business’s time and attendance management
can tighten many processes that add up to real cost savings over time. To find
out how a time and attendance solution could fit into your organisation, get in touch with our expert team