23 November 2017
There are many ways in which one of our systems can protect
your business from theft and unauthorised entry, and while this is the primary
function, there is more to access control than just
With the right solution in place, you stand to improve
record-keeping, productivity and safety across your business - and in this
article, we’ll explain how.
Boost payroll efficiency
Your workforce is your biggest asset, and to keep employees
happy, you need to pay them correctly and on time for their hard work. Keeping
track of attendances and
overtime can be tough, however, especially for larger organisations. Admin
staff, however skilled, can make
mistakes, and the process of recording and copying data from timesheets is long
An access control system will record all of the relevant
data while it goes about its primary security function, and then make this
information available to your existing payroll and HR systems, removing the
need for manual processing. The result is not only a happy, paid workforce, but
more time to spend on other pressing tasks.
Save on everyday costs
Access control passes can do more than just grant a person
entry to a room or area; they can be used to control the use of basic office
Some forward-thinking businesses are using tools like swipe
cards and barcodes to reduce printing costs, for example. Staff are required to
present their access control passes to activate the printer, and then the
materials they print are linked to their account. You can then see accurate
records, and employees are encouraged to use paper and ink only when absolutely
Catering within the business can also benefit. Cards linked
to an individual’s account could be used to purchase items from the canteen,
for example, or from vending machines. This creates a more efficient buying
process and saves time for all involved.
Reducing energy consumption
The access control market’s more advanced systems could help
you to reduce energy consumption, simply by being able to determine where
people are within the building in real-time. If scanners or CCTV cameras register that nobody
has entered a specific area of the building for a pre-determined amount of
time, for example, they can communicate with a building management system which
can, in turn, switch lights and equipment off. Energy costs then fall along
with your environmental impact.
Simplify car parking
Access control’s secondary function is to help you manage
the movement of people, to keep things moving smoothly in busy areas. This
includes the car park, where authorised staff and visitors can use their passes
or identifiers – whether a key card, passcode or even fingerprint – to operate
the entry barrier. This saves your security team the time of having to approve
every driver’s entry manually.
While window stickers can work, issues of unauthorised
parking can take hours or even longer to sort once noticed, temporarily
reducing capacity for your staff. Also, these kinds of passes limit your
employees to using one vehicle; a moveable card is linked to the person rather
than the car, meaning they’re free to switch as necessary.
The data generated will also give you a clearer picture of
how your car park is used, helping you make better decisions on things like
expansion and general operation.
We’re on hand to help
Still have questions about how an access control system
could benefit your organisation? Our experts can advise on the above points and
more to help you get the most from your investment – simply give us a call today.