10 August 2020
Recent months have been an unprecedented
challenge for us all. And, although it’s great to see staff returning to their
workplaces as things tentatively get back to a ‘new normal’, this brings with
it fresh hurdles to overcome to ensure employee and visitor safety.
This is where time and attendance systems –
traditionally designed to help organisations manage their staff attendance and
compliance at work – can become an important tool in preserving a healthy and
safe working environment. As your team members work from home or start to come
back to your organisation’s premises, a time and attendance solution can help
you implement essential government guidelines and stay on top of your
workforce’s activity, wherever they are working from.
Contact or non-contact time and attendance hardware
When your team members need to clock in and
out of your premises, or enter particular buildings or areas with specialist
clearance, time and attendance readers offer the most convenient and efficient means to
Biometric readers offer quick and
convenient identity verification, often by scanning a fingerprint. With extra
hygiene measures in place – including handwashing and/or using hand sanitiser
before and after use - this form of time and attendance hardware is still safe
for multiple people to use. The use of hand sanitiser doesn’t interfere with
the scanning process.
Many time and attendance readers and terminals also provide more
than one way to verify your team members as they move around your premises, or
feature purely non-contact methods of identity authentication. Employees simply
hold their own unique pass up to the reader, which is unalterably connected to
their own identity, to be recognised by the system and confirmed as clocking in
or out. These passes negate the need to touch the reader at all.
Keep track of staggered start times
The social distancing rule is likely to be
with us for a while, and it’s vital that we all continue to maintain a safe
distance from others to prevent the spread of coronavirus, even in the
workplace. However, this can cause significant logistical problems for
businesses, especially those with a larger workforce.
Staggering shift start and finish times is
one way to ease this issue, while also varying the days staff spend in the
office or workplace or alternating with days working from home. Yet manually
keeping track of a new workplace attendance rota or knowing which staff are due
to start at which time is just one more headache managers can do without, not
to mention paying staff accordingly.
Automated time and attendance solutions
that integrate with payroll systems offer an answer. Through clock in and clock
out technology, a cloud-based time and attendance solution seamlessly and automatically registers the
movements of your employees and stores this data in a central hub accessible by
payroll, HR and other relevant systems. This means you can implement an agile
attendance schedule that minimises contact between staff without creating extra
Mobile time and attendance for staff working from home
As many businesses and organisations have
discovered, it’s more than possible for their team members to work from home
when needs must. That said, prolonged home working isn’t without its
challenges, one of which is managing working hours when staff are based at
Many organisations are still opting to work
from home even as restrictions lift, while others plan to mix home working with
a slow phased return to the workplace. What’s needed is a way to track employee
work hours even when they’re not on-site, especially as home working is likely
to become even more of a staple working practice moving forward.
Thanks to cloud technology, the
capabilities of modern time and attendance solutions extend far beyond the
workplace, working with GPS navigation to verify that a team member is in a set
location before enabling them to clock in via a mobile device. This means that even when staff are working from home or from
another remote location, an organisation can verify their whereabouts and
How we can help you use time and attendance to improve
This is an uncertain period , but we’re
here to help you get the most from your time and attendance and access control
systems. To find out more about how we can help your organisation, please get in touch.
ABOUT THE AUTHOR – LYNDEN JONES
Lynden joined Touchstar ATC (formally Feedback Data) in a sales role for Access Control in 2010. Prior to joining the company, Lynden held both Production and Account Manager roles, gaining wide technical and commercial experience within the electronics market.
In 2013 Lynden was promoted to Sales Director and in 2017 he took overall responsibility of the business as Managing Director. As well as running Touchstar ATC, Lynden still remains extremely active in the sales and key account management aspects of the business. When not involved in the business, Lynden is a keen performance car enthusiast.