09 March 2020
Of all the
benefits an organisation can attain through a time and attendance system, cost saving
might not be the first to spring to mind.
Freeing up HR
admin time, reducing absenteeism and improving punctuality can all be achieved
by investing in a time and attendance solution, however many organisations also
find that they can make budgetary improvements following implementation. Here
are just a few of the ways a digital time and attendance system can help your
business save money.
Reduced errors and inaccuracies
Human error is an
inevitability every organisation will be affected by from time to time. Mistakes
and inaccuracies within a business often take time and effort to identify and
rectify, but it’s easy to forget that this downtime also equates to a waste of
money. Just as an example, research shows that mistakes made solely in UK
payroll enable HMRC to pocket an extra £700 million a year, mainly from SMEs.
relying on disparate manual management of departments such as HR and payroll, a
time and attendance solution works to standardise these core business systems. The
ability to integrate with third-party systems means employee records for
payroll and HR processes can be automatically aligned with time and attendance
data and exported from a single data store, even across multiple working
locations. This results in less manual data entry and less scope for costly
Increased security and
Now so more than
ever, data protection is of upmost importance to businesses and commercial
organisations. Your customers and staff alike want to know that any personal
information you hold about them is stored securely.
A time and
attendance system provides robust security for operational and organisational
information, helping to protect against the monetary and reputational damage
that comes with a data breach. What’s more, a cloud-based solution saves money
on physical servers and expensive hosting services.
In terms of
productivity, the benefits are even clearer. Staff can clock in and out and get
on with their days seamlessly, while your HR team can work from accurate time
and attendance records without having to manually log them. Time and attendance
monitoring shifts from an administrative task to be carried out, to a process
that manages itself, allowing productivity and profitability to peak.
technology to automatically manage the employee hours in your organisation can create
several cost savings. For example, digitally tracking the daily comings and
goings of your employees can reveal patterns or habits in their timekeeping
that might otherwise go unnoticed, such as repeated lateness on a particular
day of the week or month. Armed with the data, you can address punctuality
issues before they escalate and become a problem that costs you money.
It’s not just time
and attendance software that enables cost-cutting through automation; the access control hardware
your team members use to clock in and out comes with its own advantages. An
access control solution with biometric readers, for example, which scan
fingerprints before letting authorised personnel in, prevent the potentially
expensive practice of ‘buddy punching’. Employees can no longer clock in for
each other, and your organisation ensures it doesn’t pay staff for hours they
Make cost and efficiency savings
with a time and attendance solution
On top of all the
operational benefits, digitising your business’s time and attendance management
can tighten many processes that add up to real cost savings over time. To find
out how a time and attendance solution could fit into your organisation, get in touch with our expert
ABOUT THE AUTHOR – LYNDEN JONES
Lynden joined Touchstar ATC (formally Feedback Data) in a sales role for Access Control in 2010. Prior to joining the company, Lynden held both Production and Account Manager roles, gaining wide technical and commercial experience within the electronics market.
In 2013 Lynden was promoted to Sales Director and in 2017 he took overall responsibility of the business as Managing Director. As well as running Touchstar ATC, Lynden still remains extremely active in the sales and key account management aspects of the business. When not involved in the business, Lynden is a keen performance car enthusiast.