29 August 2023
Going Digital with Time and Attendance
In today's fast-paced business
world, time is of the essence- and not just in a metaphorical sense. Time, and
more accurately the management of employee time, can impact the productivity,
efficiency, and profitability of a company.
For decades traditional time clocks
and paper-based systems were staples in businesses. However, they heavily rely
on human input, making them susceptible to errors, not to mention the
significant processing time required. Paper-based systems also do not easily
integrate with other digital business systems which can complicate tasks like
payroll processing, HR analytics, and auditing.
Given these limitations, businesses
are pivoting towards more modern time and attendance solutions. Digital systems
offer accuracy, efficiency, adaptability, and a range of features that not only
streamline operational tasks but also provide valuable insights to drive
business growth and employee satisfaction.
At its core, time and attendance
solutions are used by businesses to track and manage when employees start and
stop work. It enables an employer to monitor employees’ working hours, in
real-time, to ensure that schedules are kept to, legislation is abided by, and
compulsory break times are applied.
Whether it is a biometric system
(fingerprint or facial recognition), online, or a mobile application, these
solutions go beyond “clocking in and out” and are powerful tools that drive
operational efficiencies by automating key workforce management processes to
reduce costs and provide real-time management visibility.
The business benefits of time and attendance solutions
Manual methods of tracking time are
prone to errors, with forgetful employees or even "buddy punching" - clocking
in for a colleague. Automated systems prevent time fraud or payroll abuse, only
paying employees for the hours truly worked.
Labour Cost Savings
Accurate time tracking provides
insights into overtime trends, allowing for better budgeting and forecasting of
labour costs. It also helps to avoid overpaying employees due to timekeeping
errors. Even small discrepancies, when accumulated over time, can lead to
significant unnecessary expenses.
Streamlined Payroll Processing
Integrating time and attendance
data directly with payroll systems speeds up the payroll process and ensures
that employees are accurately and transparently paid for the hours they work.
With an automated system, employees
are often more conscious of their time and breaks, leading to better work-time
management. They are typically more punctual, while time saved from manual
timesheet calculations can be channelled into more productive tasks. Moreover,
HR personnel and managers no longer need to spend countless hours processing
Many countries have strict labour
laws regarding overtime, breaks, and working hours, including the UK’s Working
Time Directive. A time and attendance solution can alert companies to potential
compliance issues and help them to easily adhere to these laws, reducing the
risk of costly legal complications.
Data-Driven Decision Making
Time and attendance systems can offer insights into the staffing levels needed across shifts
and highlight employee working habits and attendance patterns. This data can help
the business make informed decisions on staffing, resource allocation, shift
planning, and even forecasting future hiring needs.
Flexibility and Adaptability
Modern solutions are cloud-based and
can scale according to the company’s requirements. TouchStar’s Fastlane middleware
is based upon Microsoft's Azure cloud computing service. It is a powerful
back-end solution for time and attendance applications and facilitates
integration into HR, Payroll, and other core business systems.
Modern solutions also offer a
mobile application for remote/field-based workforces. Touchstar’s GeoConnectMe mobile
app provides real time management visibility, using GPS navigation, to verify a
valid location before employees can clock on. For companies with remote teams
or flexible working arrangements this ensures accurate tracking regardless of
where an employee might be working.
Adapting to the Modern Workforce
with Time and Attendance Solutions
The modern workforce is continually
evolving. With the rise of remote work, flexible hours, and the gig economy,
the traditional 9-to-5 workday isn't as standard as
it once was. As these changes occur, it becomes even more critical for
businesses to adapt and equip themselves with tools that cater to new working
A robust time and attendance solution is not just about "watching the clock." It's about understanding the pulse of your company,
ensuring fairness, and making data-driven decisions that foster growth. For
companies aiming for efficiency, fairness, and adaptability, investing in a
time and attendance solution is an easy decision. It's
not just about keeping track; it's about keeping up
with the times to fuel future success.
Want to learn more about time and
attendance solutions? Visit our comprehensive FAQ page for answers to commonly
asked questions, expert insights, and helpful tips. Discover how our solutions
can help streamline, optimise, and grow your business.