10 June 2019
The days of stamping a
timecard are well and truly over. With a digital time and attendance system in
place, today’s businesses can keep track of employees’ working hours and time
on site without a single piece of paperwork.
Yet monitoring your
workforce as they clock in and out is just the start of what an electronic time
and attendance solution can do. Here’s a few of the other business benefits
your business could achieve by implementing a digital time and attendance
How do time and attendance solutions
automatically identify and log employees as they start and finish their shifts,
modern time and attendance solutions record working hours and eliminate the need
for manual monitoring.
capability to be paired with other software, time and attendance hardware can
be teamed with other useful third-party systems, a particularly attractive
As a result, digital time
and attendance systems boost productivity and create cost savings from a
workforce management perspective.
Other benefits of time and attendance
with other systems and departments, a time and attendance solution can bring
about a wealth of operational efficiencies for an organisation.
A single business view of your
businesses, there’s more than one department or use case that relies on
workforce attendance data. Not only do HR teams need accurate time and
attendance information for payroll, it may also be needed for staff leave
management, holiday accrual, training programmes or third-party applications.
Where time and
attendance solutions integrate with other management tools, businesses can
ensure they are working with a single source of time and attendance data,
saving time on data entry and the potential for errors across multiple systems.
Compliant working practices
Building up a
historical dataset of employee working hours means your business has all the
information it needs to prove compliance with Working Time Regulations.
Reporting functionality enables you to quickly and easily generate time and
attendance evidence for audits and stakeholders.
What’s more, time and
attendance solutions can support an organisation’s General Data ProtectionRegulation (GDPR) compliance. The processing of personal and/or biometric data
involved in access control for time and attendance falls under what’s known as
‘legitimate interest’ within GDPR – which means there is a specific need for an
organisation to process it, in this case, ensuring that employees arrive and
leave on time. It’s still a good idea to explain the rationale for biometric
data scanning and processing within an official company protocol, and to ensure
your employees understand and agree to it.
Remote employee monitoring
It’s not just
employees at your main premises who can log their hours digitally through a
time and attendance solution, some systems make this possible off-site too. In
fact, we’ve designed the latest addition to our time and attendance software – GeoConnect-Me – to do just this via a smartphone app.
By using GPS
technology to determine when an employee’s device enters a pre-programmed triangulated
location, GeoConnect-Me then automatically alerts them and asks them to ‘clock
in’. This feature gives your business visibility and control over working hours
even when employees work remotely, providing extra clarity and time and
efficiency savings for your HR team.
Bring your time and attendance
management up to date with Touchstar
A modern time and attendance
solution like ours is an investment that can benefit your business in numerous
ways. To learn more about what access control and time and attendance software
from TouchStar could do for your organisation, don’t hesitate to contact us.
About the Author – Lynden Jones
Lynden joined Touchstar ATC (formally Feedback Data) in a
sales role for Access Control in 2010. Prior
to joining the company, Lynden held both Production and Account Manager roles,
gaining wide technical and commercial experience within the electronics market.
In 2013 Lynden was promoted to Sales Director and in 2017 he
took overall responsibility of the business as
Managing Director. As well as running Touchstar ATC, Lynden still remains
extremely active in the sales and key account management aspects of the
business. When not involved in the business, Lynden is a keen performance car